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University Libraries

Circulation Services for Faculty & Staff

Circulation policies are designed to provide equal access to the library collections for all University at Buffalo students, faculty and staff.

Library Borrowing Privileges

Library borrowing privileges are available to currently enrolled University at Buffalo students. To receive in-person borrowing services from any University library, current students must have a UB Card. Your UB Card also provides access to a wealth of electronic resources throughout the University library system, on campus or remotely from your office, dorm, or home.

Library Cards

Your official UB Card serves as your library card. The card is non-transferable and you are responsible for all materials charged against it. Stolen or lost cards should be reported as soon as possible to the UB Card Office.

Change of Address

In order for the Libraries to contact you, report changes of address to the Student Response Center or on MyUB.

Loan Periods

The loan period for all library material designated as circulating can be 28 days (4 weeks) or 112 days (16 weeks). The actual loan period varies among libraries and is determined by library ownership (location), material type and the borrower status, i.e., UB students, faculty, staff, or alumni and guest. For a listing of loan periods by Library, refer to the General Loan Period chart. Periodicals may sometimes circulate briefly; ask for details at the circulation desk.

Due Dates

Due dates are subject to change if the book is recalled at the request of another reader. All books must be returned or renewed on or before the due date.

Renewing Materials

Non-reserve materials may be renewed an unlimited number of times unless requested by another reader by means of a hold or recall. Course reserve material may not be renewed. Renewals will occur automatically unless an item is recalled. Confirmation of your renewal will be sent via email to your preferred email account (as indicated in the UB Online Directory.)

Returning Materials

Most library materials may be returned to any University Libraries' Circulation Desk or the book drops located by the main entrances of some Libraries.The following items must be returned to the UB Libraries Circulation Desk from which they were borrowed:

  • Audio-visual materials
  • Periodicals
  • Course reserve materials
  • Interlibrary loan materials
  • other "controlled" items.

Return Claims

A receipt is required to prove that library items have been returned. To ensure "proof of return," you must request a receipt when you return the materials.


As a courtesy, fines are not assessed to faculty and staff for the late return of materials.

Payment of Fines

Fines and charges may be paid with cash, credit card and check or money order made payable to the " University at Buffalo". Delinquent accounts may result in suspension of borrowing privileges.

Refer to the Payment of Fines webpage for a complete listing of where payments can be made.

Proxy Borrowers

UB faculty and staff members may appoint proxy agents to borrow materials from the University Libraries on their behalf. The proxy borrower's card is issued only upon written authorization of the faculty member. Although the proxy carries the card, the sponsoring faculty member is wholly responsible for all materials borrowed against the card. Requests for proxy cards can be made at any University Libraries' Circulation Desk. Refer to the Proxy Cards webpage for full details.

Other Libraries

If you cannot find what you need at one of the UB Libraries -- there are still ways to borrow the materials you need using Interlibrary Loan.