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University at Buffalo Libraries

Circulation Services for UB Faculty and Staff

Circulation policies are designed to provide equal access to the library collections for all current University at Buffalo students, faculty and staff.

Library Borrowing Privileges

Library borrowing privileges are available to currently employed University at Buffalo faculty and staff. To receive in-person borrowing services from any University library, current faculty and staff must have a UB Card. Your UB Card also provides access to a wealth of electronic resources throughout the University library system, on campus or remotely from your office or home.

Library Cards

Your official UB Card serves as your library card. The card is non-transferable and you are responsible for all materials borrowed against it. Stolen or lost cards should be reported as soon as possible to the UB Card Office.

Change of Address

In order for the University Libraries to contact you, report changes of address using MyUB.

Loan Periods

Loan periods vary among libraries and is determined by library ownership (location), material type and the borrower status, i.e., UB student, faculty, staff, alumni or guest.

Generally, undergraduate students may borrow items for 28 days (4 weeks) and doctoral students, faculty and staff may borrow items for 112 days (16 weeks). For a listing of loan periods by Library, refer to the General Loan Period chart. Some periodicals may circulate briefly; ask for details at the circulation desk.

Due Dates

Due dates are subject to change if the book is recalled at the request of another reader. All books must be returned or renewed on or before the due date.


As a courtesy, faculty and staff are not fined.

Renewing Materials

Non-reserve materials may be renewed an unlimited number of times unless requested by another reader by means of a hold or recall. Course reserve material may not be renewed. Renewals will occur automatically unless an item is recalled. Confirmation of your renewal will be sent via email to your preferred email account (as indicated in the UB Online Directory) or via U.S. mail if there is no valid e-mail account available.

Returning Materials

Most library materials may be returned to any University Libraries' Circulation Desk or the book drops located by the main entrances of some Libraries or via the self-check stations located in the Silverman or Lockwood Libraries.

The following items must be returned to the UB Libraries Circulation Desk from which they were borrowed:

  • Audio-visual materials
  • Periodicals
  • Course reserve materials
  • Interlibrary loan materials
  • other "controlled" items.

Return Claims

A receipt is required to prove that library items have been returned. To ensure "proof of return," you must request a receipt when you return the materials. You can also print out a receipt from one of the self-check stations.


Requesting an item

If the library item you need is checked out to another user, you may request it using Delivery+. All borrowers may initiate searches for material which cannot be located on the shelves. Use Delivery+.


Proxy Borrowers

UB faculty and staff members may appoint proxy agents to borrow materials from the University Libraries on their behalf. The proxy borrower's card is issued only upon written authorization of the faculty member. Although the proxy carries the card, the sponsoring faculty member is wholly responsible for all materials borrowed against the card. Requests for proxy cards can be made at any University Libraries' Circulation Desk. Refer to the Proxy Cards webpage for full details.

Other Libraries

If you cannot find what you need at one of the UB Libraries, use Delivery+.

Related Help Pages

Last Update: September 2012