INSTALLATION

This file should be installed in a common directory, along with:

ABOUT.TXT
DOCS2000.EXE
MYITEMS.TXT

We have developed this application with the assumption that 
NOTEPAD.EXE is resident on your computer and in your systems
"path" statement.  We assume this, because it is the typical
configuration for almost all Windows systems, and apologize 
for any difficulty this presumption causes.  If this isn't 
the case with your computer, first talk with your systems 
staff to see if they can resolve this conflict.  It shouldn't
be a prohibitive problem.  If difficulty continues,  feel 
free to email Timothy McCarthy at tmmc@buffalo.edu, and he
will try to assist.  This application is free, however, and
you assume all responsibility for it's use and any effects
it's use has on your computer.  We will not be held liable.

PRE-USE

Once you have installed the above files, and created your 
"MYITEMS.TXT" inclusion file by following our instructions 
at our website, you should be ready to begin using DOCS 2000
to print labels, save label files for later printing, or 
creating shelf list files.

It is recommended that you create a desktop icon (or shortcut)
for DOCS 2000, so that opening the application will be a 
simple double-click away.
To do this in Windows 95, 98, or NT, simply open "My Computer"
and follow these steps.

      1) Double-click on the drive where you created the 
         DOCS 2000 directory.
      2) Double-click on the directory DOCS 2000 resides
         in.  (If DOCS 2000 is stored in a sub-directory,
         you will need to "proceed" through that path
         until you reach DOCS 2000)
      3) Right-Click on docs2000.exe and then left-click
         on "Create Shortcut".
      4) Drag the shortcut icon you created to an empty
         space on your desktop and you're all set.

If you are using Windows 3.x, you'll have to create an icon in
a "New group" or highlight an existing group and create an icon
in that group.  If you don't know how to do this, ask systems
staff for assistance.  If you have NO ONE who can help you, 
email Timothy McCarthy at tmmc@buffalo.edu, and he will try to
assist.

USE

DOCS 2000 is intended to be used to convert shipping list files
"saved" from the Enhanced Shipping List Service at the 
University at Buffalo.

URL: http://ublib.buffalo.edu/libraries/units/cts/acq/gpo/

You select the format of the shipping list(s) you are working
on, and then select the year and specific shipping list(s) you
wish to save to your computer (one at a time).

Once the shipping list you wish to save is displayed on your
browser, you click on "File" and then "Save As".  This brings
up the window for saving a file to your computer.  Find the
directory where you wish to save your shipping list files to
and enter it.  The file name for the shipping list you wish to
save should be in the "File Name" box and the "Save as Type"
box should say "HTML File".

   **This is VERY IMPORTANT for DOCS 2000 to run properly**

You must save the shipping list file with an ".htm" extension.
It SHOULD NOT be an ".html" extension.  If it is, the program
will misread the file, so be sure to save them with the 3
character extension ".htm".  Doing this should just require
removing the "l" from the end of ".html".

You should follow the above guidelines for each shipping list
file you save until you have saved them all to your computer.
Then comes the time to use DOCS 2000 to convert the files you
saved.

Open DOCS 2000 by double-clicking the icon.  You will see a
window that shows the drive and directory DOCS 2000 is stored
in and will show the closed directory where your shipping list
files are saved.  (If you followed my recommendations)

Double-click the closed folder to open it, and you will see
the files you downloaded on the left.  (If you followed my
recommendations)  Double-click on the first file you wish to
convert so that the filename appears above the filebox.
Click "OK".

A new window will display, with the contents of that shipping
list showing.  You DO NOT need to edit the text or anything.
Just click on the button that applies to what you want to do
next.  This will cause another window to open, which displays
your EXCLUDED items along with the included items.  (This 
window may not appear immediately, it may take a few seconds
to do it's work.  Be patient)

Again, you DO NOT need to edit anything.  Just click the
button that applies to what you wish to do.  If you're going
to print, MAKE SURE your printer is on and has single column
labels as recommended from our website.  Adjust the number
of spaces and characters, according to the label layout and
SUDOC length.

If you're creating a label file, you will open in a
wordprocessor, the file will have an ".lbl" extension and be
in the same directory as the shipping lists you saved.  If
you're creating a shelf list file, the file will have
an ".shf" extension and be in the same directory as the
shipping lists you saved.

After you've converted one of the shipping list files, you
will return to the initial screen and be able to process the
next shipping list file.  After you're all done, be sure to
delete (or move) the files you're done with, so that your
storage directory doesn't get cluttered with old,
unnecessary files.

Best of luck, and please let us know how things go.  If you
have compliments, criticisms or a wish list, we want to know
that so the service can continue to improve.

You may contact Timothy McCarthy at:   tmmc@buffalo.edu
                   or Dave Nuzzo at: dnuzzo@acsu.buffalo.edu