Enhanced Shipping List Service
Welcome to the Enhanced Shipping List Service, brought to you through a cooperative agreement between the State University of New York at Buffalo and the Federal Depository Library Program.

Label Information and Instructions

In order to use the inclusion checker/label program, you need to have the following:

• Have the label programs downloaded
• Have your current inclusion file downloaded and prepared
• Download the shipping list you want to have processed

This is how you do it:

How to Load the Programs:

1. Create a directory called docs, like this:

   C:\>md docs

2. Download the following programs to the docs directory:
   • doc1.exe
   • doc2.exe
   • docs.bat
   • fixitem.exe

How to Create/Edit an Inclusion File

There are two ways to get an updated inclusion list, but first do the following:

• If you use the DOS prompt, type: copy myitems.txt myitemsold.txt
• If you use Windows Explorer, copy your "MYITEMS.TXT" file and paste it, to create a backup copy, just in case you run into a problem with the steps below

Then, do one of the following:

1. One method is to use the DSIMS site.
   • The user name is your depository number and the password is your depository's internal password. Your depository coordinator will know both.
   • The selection profile data in DSIMS can be downloaded in a CSV file. At the time I write this, there are 3 columns (item number, status, and date active).
   • If you have any questions on DSIMS, there is a tutorial available on the FDLP Desktop.
   • Once you logon, you can click "Selection Profile" in the upper left and download your list as csv
   
   
2. The method below won't require a password
   • Go to the Item Lister site
   • Select Data Output Type: "Selections in Rows and Columns"
   • Enter your Depository Library Number
   • Click "Submit"
   • Click "Download CSV" button
   • Click "Open"
   • If you're given a choice, choose to open the file with Excel
   • Highlight the first column
   • Copy into a new Notepad file
   • Highlight and delete the top rows, so the first line in the file is the first item number in your inclusion list
   • Do a Find/Replace, searching for a single quote ( ' ) and Replace All
   • You should be left with a single column of item numbers
   • Save as c:\docs\myitems.txt

You might want to do this every quarter, as your inclusions change. You can also edit the file myitems.txt whenever you make a change to your profile.

How to Download the Shipping Lists

1. Get on the World Wide Web
2. Open the URL: http://ublib.buffalo.edu/libraries/units/cts/acq/gpo/
3. Select Paper, Electronic, or Separate in the Label section of the Shipping List Navigator box.
4. Select the shipping list you want.
5. Save it as c:\docs\sudoc.txt. If/when asked if you want to overwrite the existing file with that name, say yes.

How to Run the Program

1. Be sure your printer is online and loaded with labels. Thin Labels (3 1/2" x 7/16") work well.
2. Get into the docs directory, like this:

    C:\>cd\docs

3. Enter the word docs
4. Follow the instructions.
5. When the file of SuDoc numbers appears, delete the word EXCLUDED by using the delete key (Ctrl/Y), then save the file and exit.