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University at Buffalo Libraries

UB Institutional Repository

Deposit Your Work

Managed by the University Libraries, the Institutional Repository stores, organizes and provides access to the collected intellectual work of University at Buffalo’s faculty, staff and students and will preserve this material for future use. Preservation is assured by CIT’s Enterprise Server backup system.

Content Entry Procedures

How faculty can submit items directly into the UB Institutional Repository

  1. If the articles have been or will be published, get rights to submit material to the repository[ssp1] . Some publishers allow this, many do not. The Sherpa Romeo database has some journal policies. Elsevier journals do not allow posting without specific authorization. It is recommended that faculty retain rights to post in the repository when signing over future publications. Read your publishing contract fine print and ask to have a Creative Commons license allowed.
  2. Sign up for a user account.
  3. After your account is created, please e-mail Mark Ludwig to have your account modified to allow you to submit materials.
  4. Log on to and upload articles into the faculty/staff collection. Be sure to complete all steps to make the article visible. This is a public collection and accessible to everyone, so be sure to comply with copyright. If you have rights to re-publish your work, obtain a creative commons license
  5. When articles are submitted, they are assigned unique handles (web addresses). These links can be published in catalogs and on websites and tend to remain static to avoid