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Borrowing Materials

A Courtesy Borrower / Library Research Station Access Card (blue card) is needed for eligible Visitor access and borrowing privileges.


Who May Borrow

Cards are available at any Circulation Desk. Corporate Borrowers and Friends of the University Libraries must obtain their card through the University Libraries' Finances Office, 223 Silverman Library, Capen Hall, TEL: (716) 645-5950, FAX: (716) 645-6728.

UB Alumni Association Lifetime Members

Friends of the University Libraries Member

Membership in the Friends of the University Libraries Borrower Program is open to anyone interested in borrowing privileges at the University of Buffalo Libraries. 


How does it work?

  • For a yearly fee of $50.00, Friends receive a borrowing card enabling them to borrow materials from the University Libraries’ collections.
  • To submit payment, please call (716) 645-5950. Once payment has been made, please bring your receipt to any Library circulation desk to receive your card.
  • A picture ID is required.
  • Friends are provided with in-library access to searchable databases. The Libraries are unable to provide Friends with off-campus access to UB databases, electronic journals, and othersubscription-based electronic resources due to licensing restrictions.
  • Interlibrary loan and Empire Express services are not available for Friends.
  • Friends may scan materials to e-mail or to flash drives.
  • Please notify staff at any circulation desk if your e-mail or home address changes.

What are the borrowing policies?

  • Friends may borrow circulating materials for 4 weeks. Audiovisual materials circulate for 10 days.
  • Materials may be renewed three times online on or before the date due at My Account using your libname and password.
  • Up to 25 items may be borrowed at one time.
  • All materials are subject to recall.

Library Overdue and Fine Notices

  • There are different overdue fine rates for different categories of materials. Fines for regularly circulating materials accrue at a rate of $.50 per day, per item.
  • Guest borrowers with unpaid overdue fines are unable to borrow or renew library materials.
  • As a courtesy, patrons will be reminded of the due date for circulating materials via email (or, in the absence of an email account, US mail) three days before an item is due.
  • Additional reminders will be sent one and eight days after the due date.
  • At 20 days past the due date, you will be billed a fee for a lost item and charged appropriately.
  • The My Account feature on the libraries website can be used to view all library fines.
  • Any questions concerning fines or replacement of lost items should be directed to the Library Finances Office between the hours of 9am - 4 pm Monday through Friday.

Please note: that the borrower is responsible for accumulated overdue fines whether or not the overdue notice is received.

Open Access Program member

The SUNY Open Access Borrower Program allows SUNY students, faculty, and staff with a valid SUNY ID to use the facilities and collections of all other SUNY libraries. This includes the ability to borrow books and other materials which normally circulate. To view policies and participating schools, see Open Access Overview and Participants on the SUNY Connect Policies page.

How does it work?

Present your UB Card at the participating SUNY library. If you are a student who desires "between semesters" borrowing privileges at a SUNY library other than on your "home" SUNY campus, you must provide evidence of pre-enrollment for the next semester.

What services does it provide?

Open Access Borrower Program participants are entitled to the same use of the collection as the library offers its own community.

What are the borrowing policies?

For UB students, faculty and staff going to another library:

  • Open Access Borrower Program participants are entitled to the same use of the collection as the library offers its own community. Books may be borrowed subject to the restrictions of the host library.

For Open Access Borrower Program participants from other SUNY institutions visiting UB:

  • Loan period is 4 weeks
  • Renew online on or before due date. Use My Account
  • Up to 25 items can be checked out at one time
  • Overdue fines: 50 cents per day, per item

InfoPass Program Member

The InfoPass Program allows individuals affiliated with participating Western New York libraries to have reciprocal library privileges. SUNY universities and colleges have their own library privileges program.


How does it work?

If you want to request library privileges at a Western New York library which participates in the program, obtain an InfoPass at your library before going to the other library.

UB students, faculty, and staff can receive an InfoPass at any UB Libraries' Circulation Desk provided they are in good standing.

Non-UB library card holders from participating Western New York libraries obtain an InfoPass from their home library and then bring it to the Circulation Desk of any unit of the UB Libraries to receive a Courtesy Borrower / Library Research Station Access Card (blue card).

UB Libraries are participating in a new program called AcademicShare which allows lending of materials to students and faculty with a university ID but without requiring them to obtain an InfoPass card. Several, but not all, local colleges and universities are participating. The circulation staff has details.


What services does it provide?

Many participating libraries allow InfoPass card holders to borrow books and other materials, while others permit on-site use only. It is recommended that you call ahead to determine what restrictions apply. Note that the InfoPass Program does not confer Interlibrary Loan privileges or allow remote use of library databases licensed for specific institutions.


What are the borrowing policies?

For UB students, faculty and staff going to another library:

  • InfoPass card holders are entitled to the same use of the collection as the library offers its own community.
  • Books may be borrowed subject to the restrictions of the host library.

For InfoPass card holders from another library visiting UB:

  • Loan period is 4 weeks
  • Use My Account to renew online on or before due date.
  • Up to 25 items can be checked out at one time
  • Overdue fines: $.50 cents per day, per item with a maximum of $10

Corporate Borrower Program

Qualifying firms that have professional need of the information resources of the University Libraries can apply for privileges for designated employees under the Corporate Borrower program. This program has been designed around the needs of small and/or new, non-health sciences related firms in the area that do not have significant, in-house libraries. Individuals from such firms are granted in-person borrowing privileges for renewable terms of one year. Privileges do not include interlibrary loan use.

Corporate Borrower cards can be obtained as follows:

  • Communicate your request to become a member of the Corporate Borrower Program on company stationery. The letter should indicate full responsibility for any items borrowed by your corporation. The letter should be signed by an appropriate officer of the company.
  • Send this to:

    Corporate Borrower Program
    University at Buffalo
    223 Silverman Library, Capen Hall
    Buffalo , NY 14260-1670
    Fax to (716) 645-3859

  • The Libraries will generate up to five Corporate Borrower cards for your firm. Indicate how many cards (up to 5) the company needs.
  • The cards may be used at all the University Libraries for a period of one year.
  • Upon written request, expiring cards will be revalidated.

Guidelines for use of Corporate Borrower cards:

  • Present the Corporate Borrower card when checking out items.
  • A Corporate Borrower card is for in-person borrowing only. Interlibrary Loan services are not available.
  • Each card carrier can borrow up to 25 items at any one time.
  • Items will be charged for a period of 28 days.
  • Borrowing privileges will be suspended until overdue items are returned and accumulated overdue fines are paid.
  • The firm assumes financial responsibility for items borrowed and not returned to the University Libraries.

Direct questions regarding the Corporate Borrower Program to Ms. Janiece Jankowski, Circulation Manager (716) 645-1312.

PLEASE NOTE:

The Libraries define "Corporate Borrowers" as Western New York businesses that are not health sciences related (a well established mechanism is already in place for providing library access to those firms) and that do not qualify for membership in the Western New York Library Resources Council (WNYLRC) or that organization's cooperative borrowing subgroup, the Library Access Project (LAP). The Western New York Library Resources Council stipulates that its members maintain in-house collections of at least 2,000 volumes and/or spend upwards of $5,000 per year developing information resources. Membership dues qualify organizations for membership in the Library Access Program, which has a additional fee, but which provides in-person borrowing privileges at other participating libraries for member employees.

Companies can apply for the InfoPass - Library Access Project membership by contacting: The Western New York Library Resources Council, Library Access Project, 4455 Genesee Street, P.O. Box 400, Buffalo, NY 14225-0400 or by calling (716) 633-0705.


What services does it provide?

  • Borrowing privileges at all campus library locations
  • In library access to searchable databases. Due to licensing agreements with database vendors, remote access to article indexes and other databases is restricted to current UB students, faculty, and staff.

What are the borrowing policies?

  • Loan period is 4 weeks
  • Renew online on or before due date. Use My Account.
  • Up to 25 items can be checked out at one time
  • Overdue fines: $.50 per day, per item

Sixty and Over Auditors

Senior Auditors Program

The Senior Auditors Program allows seniors (60 years +) to audit UB undergraduate classes at the discretion of the instructor. You pay no fees and receive no credit. Web-based courses are excluded from the senior auditors program.

Get more information and fill out the required form (PDF)

When you are enrolled you will be be able toclaim a UBIT name and password. If you have any questions regarding your UBIT name or any of the UBIT services you have access to, please contact the UBIT Help Desk or call 716-645-3542.

Senior auditors must present their UB card to the circulation desk to be eligible for library privileges.

Polish Arts Club Members

Members of the Polish Arts Club can obtain a Courtesy Borrower card to borrow books from the Polish Room, Lockwood’s general collection and the Annex.

The Polish Room is currently available by appointment only. If you’d like access to the collection, please contact Molly Poremski. You may also request materials from the Polish Room via Delivery+.

Members of the Polish Arts Club need to provide the Lockwood Library Circulation staff with a photo ID and their Polish Arts Club card; the Circulation staff will create a Courtesy Borrowers Card for them. The Borrowers Card expiration date will be the same as the club card expiration date. The card is marked “Lockwood only,” but also allows access to items in the Annex. Members must have the Borrowers Card to retrieve items from the Annex.

Renewals can be done at the circulation desk or online, provided the item has not been requested by another patron.


How does the Courtesy Borrower / Library Research Station Access Card (blue card) work?

Your Courtesy Borrower / Library Research Station Access Card provides borrowing services from any of the University at Buffalo Libraries. Your card provides in-library access to article databases and electronic journals.

Please note: Off-campus access to most electronic resources is not available to Alumni and Visitors due to licensing restrictions.

You are responsible for materials borrowed against your card.

Lost or stolen cards must be reported as soon as possible to the University Libraries' Billing Office, Room 118, Silverman Library, Capen Hall, telephone (716) 645-5950, fax: (716) 645-6728.

Because the Libraries notify you about overdue materials, changes of US mail or email address should be reported to the University Libraries Billing Office or at any Circulation Desk.

Library records associated with your Courtesy Borrower / Library Research Station Access Card are protected by the New York State Law, Civil Practice and Rules, Section 4509 Confidentiality of Library Record.


Renewing Libraries' materials with the Courtesy Borrower / Library Research Station Access Card (blue card)

Library materials may be renewed an unlimited number of times unless requested by another reader. Renewals can be made on My Account or at any circulation desk either in person by fax, or postal mail. You will need to have your Courtesy Borrower / Library Research Station Access Card (blue card) and the barcodes from each of the books.

Please note:

  • Telephone renewals are NOT permitted.
  • Not all materials are renewable.
  • Renewals are at the discretion of the individual Library until. Contact the circulation desk with any questions.

Non-UB Log In to My Account

Use the Library User Name from the blue card that was issued to you in lieu of UBITName on the My Account log-in


How else can visitors gain access to databases?

If you are not currently affiliated with the University at Buffalo, you are unable to access our databases from outside the library. If you are a New York State resident, you can access databases freely through the Buffalo and Erie County Public Library, the new York State Library's NOVELNY, and the New York Public Library. See Off-campus Access to Databases for New York State Residents.