Donating University Records, Faculty Papers, and Alumni Materials

We are interested in materials that reflect the administrative, academic, and social life of UB, including:

• Administrative and departmental memoranda, reports, and correspondence
• Minutes of administrative, faculty, task force, and committee meetings
• Administrative and departmental special studies, planning documents, master plans, self-studies, and departmental annual reports
• Faculty annual reports
• Grant applications and reports
• Departmental histories
• Subject files (memoranda, documents, clippings) maintained in administrative or academic offices
• Records of university special events and anniversaries
• Records of alumni associations
• Biographical data about faculty, staff, and benefactors
• Printed material including course offerings and degree requirements (catalogs), newsletters, programs, invitations, and brochures
• Photographs of faculty, students, buildings, activities, and events (identified if possible)
• Posters
• Audio and video recordings of events
• Records of student organizations and social clubs (including founding documents, minutes, reports, publications, and photographs)
• Records of academic programs and schools
• University publications (programs, flyers, newsletters)
• Documentation of life at UB (scrapbooks, diaries, letters, and photographs)

• Personnel records
• Student academic records
• Records for temporary housing 
• Any active records

Faculty papers are vital for documenting teaching, research, and service at UB. We collect:

• Bibliographies or publication lists
• Biographical material including curriculum vitae, photographs, interviews, bibliographies
• Correspondence with colleagues, students, and scholars at other institutions
• Consulting files
• Departmental and committee records created in an individual's capacity as a university administrator, department chair, committee chair or member
• Diaries and journals, personal and professional
• Family papers, particularly if family members have shared in research efforts
• Grant and research files, lab notebooks, project records
• Photographs documenting research colleagues and staff, laboratories, equipment, family and friends
• Professional contributions and materials documenting involvement in professional or research organizations
• Manuscripts or drafts of articles and books, including unpublished works
• Talks and lectures
• Teaching materials including lecture notes, course syllabi (depending on quantity), and class rosters
• Records relating to service outside the university

• Reprint or book collections, unless items are of unusual significance (e.g., annotated by a major scholar in the field)
• Personal financial records, cancelled checks, tax returns
• Student academic information including grades
• Extensive amounts of artifacts and memorabilia

1. Contact the Archives staff at 716-645-2916 or via email to discuss your potential donation.
2. For large volume transfers, Archives staff will first examine the records onsite.
3. Donations are considered gifts to the Archives, and donors will be asked to sign a deed of gift document acknowledging transfer of ownership to the Archives.

The University Archives welcomes contributions that enhance our collection and help preserve the rich history of the University at Buffalo community. Thank you for considering a donation to our Archives.