Student Organizations

1. Contact the Archives staff at 716-645-2916 or via email to discuss your potential donation.
2. For large volume transfers, Archives staff will first examine the records onsite.
3. Donations are considered gifts to the Archives, and donors will be asked to sign a deed of gift document acknowledging transfer of ownership to the Archives.

The University Archives welcomes contributions that enhance our collection and help preserve the rich history of the University at Buffalo community. Thank you for considering a donation to our Archives.

What happens to the material my organization donates?

The materials you donate will be stored in our preservation environment. Your records will be secure and preserved for long term access. Archives staff will process your records; they will create a descriptive guide to your records called a finding aid. Digital records are stored in our digital preservation environment. Archives staff will create metadata (unique description), ensure that the files are saved in stable preservation formats, and create copies of your files that will be used for access. 

Who can see my organization's records?

Unless otherwise instructed, records are made available to the public after they are processed by University Archives staff. New student leaders and members of student organizations often visit the Archives to explore their organization's records. Scholars of higher education history, student life, and student activism also find the records of student organizations of interest.

Who holds copyright to the records?

Copyright to records of an organization is held by the authors of the records. Under the terms of U.S. Copyright Law, repositories may provide copies of items in their collections for scholarly research use. Under the “fair use” exemption, the law permits that researchers may publish portions of an item under copyright. Written permission to publish or quote widely from the material must be obtained from holder(s) of the copyright.

Student life is the heart of the university. Student organizations are a vital part of your experience during your time at UB. Your organization’s records document the mission, activities, and contributions of your group to the university and are historically valuable. This is why the Archives encourages you to think about donating your records. Future students and scholars will be interested in learning about your organization and its activities and the University Archives can preserve and provide access to these records.

Student organizations in the University Archives include: 

• Black Student Union collection
• Black Student Union photograph collection
• Crawford (John E.) files on Graduate Student Employees Union
• Engineering Society of the University of Buffalo scrapbook
• Graduate Student Association records
• Graduate Student Employees Union records
• LGBT at UB
• National Student Association Buffalo Chapter records
• Norton Union Student Activities records
• Norton Union Student Organizations
• Student Association records
• Student Union records
• UB Living Stipend Movement records